Contractor and supplier records are managed through emails, spreadsheets, procurement folders, shared drives, site files, and disconnected approval forms.
Unapproved, expired, non compliant, or underqualified third parties may be allowed to work, supply, deliver, or perform high-risk activities.
Licenses, insurance, certificates, EHS requirements, training status, audit results, risk ratings, supplier quality issues, and contract obligations are not always tracked together.
Findings, expired documents, corrective actions, performance issues, and requalification requirements are not always assigned, escalated, verified, or closed.
Procurement, EHS, quality, operations, legal, finance, and site teams often maintain different versions of contractor and supplier information.
Leadership cannot see approved status, expiring documents, high-risk contractors, supplier performance, audit gaps, incidents, CAPA, or site-level third-party exposure in real time.
From planning to closure, Soapbox.Cloud™ delivers clarity, accountability and continuous improvement.
Create contractor and supplier profiles with company details, service category, scope of work,...
Assess EHS risk, quality risk, financial risk, operational risk, compliance requirements, suppl...
Track document expiry, training requirements, permits, site access, audits, inspections, incide...
Monitor approval status, performance scorecards, overdue actions, expiring certificates, high-r...
| Capability | What it does |
|---|---|
| Contractor & Supplier Register | Maintain a centralized register of contractors, suppliers, vendors, service providers, consultants, transporters, and third-party partners. |
| Onboarding Workflow | Capture company profile, contacts, services, work scope, sites served, business category, tax details, compliance documents, and onboarding status. |
| Prequalification Management | Assess third parties before approval using EHS, quality, compliance, operational, financial, legal, and business risk criteria. |
| Risk Classification | Classify contractors and suppliers by risk level, service criticality, work type, spend category, site exposure, and safety impact. |
| Document & Certificate Tracking | Track licenses, permits, insurance, certifications, tax documents, policies, contracts, safety plans, and supplier declarations. |
| Expiry Monitoring | Send alerts for expiring or expired certificates, insurance policies, licenses, contracts, audit approvals, and required documents. |
| Approval & Requalification Workflow | Route contractor and supplier approvals, renewals, suspensions, blacklisting, reactivation, and requalification through controlled workflows. |
| Contractor Safety Management | Track contractor induction, training, competency, PTW eligibility, JSA linkage, incidents, observations, and safety performance. |
| Supplier Quality Management | Track supplier defects, NCRs, complaints, non-conformances, corrective actions, audit results, and quality performance. |
| Site Access Readiness | Verify training, medical fitness, insurance, approvals, and required documents before contractor personnel are allowed on site. |
| Audit & Inspection Management | Plan contractor and supplier audits, execute checklists, capture findings, assign actions, and verify closure. |
| Performance Scorecards | Monitor supplier and contractor performance using safety, quality, delivery, compliance, responsiveness, cost, and service KPIs. |
Manages supplier onboarding, approved vendor status, contracts, renewals, and procurement readiness.
Tracks contractor safety requirements, training, incidents, PTW readiness, audits, and EHS performance.
Reviews supplier quality, audit findings, NCRs, CAPA, certifications, and compliance evidence.
Confirms whether contractors and suppliers are approved, compliant, and ready to support site work.
Submits documents, updates company information, responds to findings, and tracks approval status.
Reviews high-risk vendors, third-party exposure, performance trends, incidents, and governance status.